Applying for a long-term visa: FBI Background Check

There are several steps to obtaining a long-term visa, regardless of the country. One of the most common challenges clients face is obtaining a criminal record document. This is one of the most important steps in the process. Getting a background check is essential to avoid any delays or errors during the application process, but it can be confusing on how to get this official document. 

We did the research so you don’t have to. Let’s break down how you can get started.

What is an FBI Background Check?

An FBI background checked provides a detailed report of a person’s history based on fingerprint data. It’s official name is Identity History Summary Check Records. This document may include arrest records or charges within the United States. In short, it’s an official record that shows whether you’ve had any interactions with law enforcement.

Who Needs a Background Check for a Visa?

Background checks are generally required for anyone applying for a long-term visa—whether for work, study, or extended stays abroad. A clean record helps show that you are a responsible individual who poses no threat to public safety. Combined with your passport and ID, the background check helps verify your identity and trustworthiness.

Requesting an FBI Background Check

In order to obtain an FBI background check, you can go directly through the FBI website.

There are three methods available:

Online

Details

This method is widely used. It does not require paper documents to be organized, stamped, and mailed. Follow all of the directions closely and ensure you have all of your important information readily available to input.

Visit edo.cjis.gov and begin the application process:

• Fill out all required forms
• Upload/Mail fingerprints
• Make $18 fee
  • Credit card, debit card, online payment system (via Pay.gov)

An important thing to note is that while using the online method, is to have your recent fingerprints on a FD-1164 fingerprint card. Ink and digital scanned fingerprint methods are acceptable — with the condition that hard copies of your digital prints must be mailed to the FBI with your confirmation email.

The perk of applying online is that you receive confirmation via email where you can check the status of your request. Once results are completed, you have the option of receiving them via secure PDF email or hard copy through the U.S. Postal Service.

Mail

Details

This option takes longer but is still widely accepted. While it’s the same structure, you have to be more diligent on ensuring all proper documents are completed.

You’ll need to include:

• Completed Application Forms
  • Each person applying needs to complete and sign a form
• Hard copies of fingerprints
• Credit card form, money order, or certified check of $18 USD
  • The check should be made out to Treasury of the United States

Documents can be mailed to:

FBI CJIS Division — Summary Request

1000 Custer Hollow Road

Clarksburg, WV 26306

Results will be sent via U.S. mail.

FBI-Approved Channeler

Details

This is a less common method, but easier if you don’t want to process everything yourself.

While all the same instructions as above, an FBI-approved channeler will personally receive your data and submit it to the FBI. Here is a list of Channelers you can go through.

How Long Does It Take?

The processing time will vary depending on when and from where it was sent.

• Online: ~ 15 business days (after fingerprint card is received)
• Mail-in requests: Up to 30 days
• Add extra time to allow shipping and processing

Do You Need To Get an Authentication or Apostille?

Yes—if your background check will be used abroad, it may need to be authenticated.

If your country is part of the Hague Apostille Convention, an apostille is required. This is a certification that is granted through the U.S. Department of State.

Requirements:

• Original FBI background check
• Completed apostille form (DS-4194)
• Processing Fee

If the country is not part of the Apostille Convention:

Then submit the document to the relevant embassy or consulate for final certification

• You’ll need authentication through the U.S. Department of State
• Then submit the document to the relevant embassy or consulate for final certification

Checking for Errors

Since these can take a lot of time, it is ideal to submit a background check with more than enough time until your visa deadline. If there are any errors, it will take longer to get complete.

Fingerprinting also comes with possible errors. Ensure that your prints are smudge-free and clear. If not, the FBI may reject the card and request new fingerprints that could take additional time to process.

Lastly, ensuring that all of your documents are in the correct format and filled to its entirety. Incorrect or partially completed documents can halt your application status. Triple check that everything is legible, complete, and organized.

One Step Closer to Your Visa

While there are many other steps to completing your visa application, getting your background check is a step that commonly trips up people. This is one of the most important steps in applying for a visa, and making sure it is completed is key. Utilizing this information will help you receive your background check without errors to get you to your destination faster.